Setting Up Revenue Account Codes

Overview: What are we talking about?

In Gingr, sources of revenue like reservations, services, packages, retail and open line items can be categorized on revenue reports by assigning Account Codes. Categorizing your revenue as such will help streamline and simplify your revenue reporting so that you can easily see how your revenue streams are performing.

Helpful Hints: Before you begin.

• Account Codes settings are shared across all locations. 
  
  
• Before you get started, it is important to understand that account codes can have top-level account codes, sub account codes, and sub-sub account codes. Top-Level account codes include the revenue from any of the sub account codes.
  
  
• It is important to take time to plan how you should categorize your revenue. Please partner with your accountant if you have any questions about how your revenue should be organized by account code. If you have any questions about how account codes work and what it means for revenue reporting, please reach out to your onboarding specialist or our support team.
  
  
• Each individual reservation type, additional service, package, open line items, or POS items can only be assigned to one account code. 
  
  
• All admin users have access to the admin page controlling these settings. Additionally, admin users are able to delegate this particular admin page to other user groups. Non-admin users with access to this page will be able to make edits that affect all locations in the app. For more information see our article on User Groups and Permissions. 

Set it Up: Let's get started.  

We will only be covering the settings that you should configure for this topic. If you see a setting that is not listed, please leave it set to its default setting. 

1. Navigate to Left-hand Navigation: Admin » Account Codes.
   
   
2. Click New Top-Level Account Code and name the account code. All account codes (including sub account codes) need to have a unique name. 
   
   
3. Optionally add a sub account code by clicking the on the name of the account code that you just created and click the + icon.
   
   
   • You can have as many sub account codes as needed. Including sub-sub account codes.
     
     
4. PAUSE - The next step is to assign items to account codes. Ensure that all of your top-level and sub account codes have been created before assigning any items to them.
   
   
5. Click on an item category to view the items within that category (e.g. click “reservation types” to view your reservation types).
   
   
6. Drag and Drop every item to the account code that it should be reported under.
   
   
7. Once all reservation types, additional services, package types, POS items, and Open Line Items have been assigned to an account code, you are all set!
   
   
   • All historical revenue associated with an item (reservation, retail item, etc) will move with the item if you re-assign an item to a different account code later on.