Automated Medication Charges

Overview: What are we talking about?

If you charge for medication while a dog is staying at your facility, then Gingr can easily automatically apply these charges to a reservation as you mark the pet’s medication as administered in Gingr’s integrated medication report.  

Helpful Hints: Before you begin.

• Before you get started, it is important to stop and understand how you charge for medication (if at all). Do you charge differently depending on what medication the animal was given? Do you charge different costs depending on the type of medication that was administered? Do you charge per administration or per day? Do you charge for certain types of medication?
  
  
• Gingr can automate single rate medication charges. If you charge different costs, then please reach out to your onboarding specialist to discuss the best way to integrate your medication charges in Gingr.
  
  
• To automate medication charges, we will create medication types, medication report statuses, and pricing rules to tell Gingr what kind of medication should be charged and what statuses should be charged (e.g. marking a medication as “administered” versus “N/A”)

Set it Up: Let's get started.

Step 1: Set Up Medication Types

1. Navigate to Left-hand Navigation: Admin » Medication
   
   Medication types are types of medication that you administer and want to track separately. Examples of medication types might be “Insulin”, “Frontline”, “Benadryl”, etc.
   
   
2. Add or Edit medication types and configure the following fields:
   
   
   • Code: create a shortcode for the medication type you are creating
     
     
   • Name: Name your medication type (e.g. “Insulin”)
     
     
   • Charge for Administration: Set to yes if you want to automatically charge when this medication type is administered to an animal.
     
     
3. Save your changes and go back one page.
   
   
4. Repeat creating medication types for as many medication types as you need to track.

Step 2: Set Up Medication Report Statuses

• Medication report statuses are what you select when using Gingr’s integrated medication report. Medication report statuses can be set to charge in coordination with the medication types you have just set up. For example, if you have the medication type “Insulin” set to charge and the medication report status “Administered” set to charge, then when a pet is given their insulin and marked as “administered” on the medication report, a charge will apply.
  
  

1. Add or Edit a medication report status and configure the following fields:
   
   
   • Status: Name the status as you want it to appear on the animal’s medication schedule and on Gingr’s integrated medication report.
     
     
   • Charge for Administration: Set to yes if you want the system to apply a charge when this status is selected.
     
     In order for a charge to apply, both the medication type and the medication report status must be set to charge. If only one or neither are set to charge, then no charge will be applied.
     
     
2. Save your new medication report status and go back one page.

Step 3: Set Up Automated Medication Charge Pricing Rules

1. Navigate to Left-hand Navigation: Admin » Pricing Rules.
   
   
2. Choose your location and boarding reservation type.
   
   
3. Add a pricing rule and configure the rule with the following information:
   
   
   • Label: Name the pricing rule as you want it to appear on estimates, the shopping cart, and receipts (e.g. “Medication Charge”).
     
     
   • Type: choose one of the following pricing rule types depending on your business practice for medication charges.
     
     
   • Medication (daily charge): Choose this if you charge once per day for administering medication to an animal.
     
     
   • Medication (per administration): Choose this if you charge once per medication administration.
     
     
   • Method: Choose dollar.
     
     
   • Amount: Enter the amount that you want to charge per day or per administration (depending on the type that you just set).
     
     
4. Save your pricing rule.
   
   
5. Repeat creating these rules for other boarding reservation types where you charge for medication.