Facility Calendar

 

Reservation Types can be indicated by a specific color on the Facility Calendar. This allows you to quickly see what reservations are scheduled for each day. Your reservation type totals can be found via the All Day section on the Facility Calendar on any view. 

 

 

Changing the Calendar View:

The calendar view can be changed to show the  Month, Week, or Day. Each view can jump back or to the next month, week, or day using the corresponding buttons on the calendar. 

 

 

You can also Show/Hide Reservations, Services, and Events/Notices on your calendar by clicking those buttons on the upper left of the page.

 

 

On the day view of the Facility Calendar, you will see:

 

You can use the Facility Calendar Day View to book new appointments with your Specialists on a 30-minute interval. If the specialist is slot-based, click any green slot opening to book an appointment for that groomer on that date:

  

 

For a specialist that uses a time-based appointment configuration, on the calendar you will see blue areas that indicate the available times of the specialist. You can choose any time on a 30-minute interval (i.e. on the hour or on the half-hour).

When you click on the blue fields, the Select an Action box will pop up and present you with some options:

  

 

• Set as Unavailable is used to block out a specialist for a time frame for all of their services.
  
  
• Book a Service is used to create a new appointment at that time on that date.
  
  
• Drag an appointment to a different groomer's availability on the same date: You can click and drag an appointment to any other specialist to reschedule the service on the same date. This can be done with time or slot based services.
  
  
• Important! The specialist must have sufficient availability and have a schedule set for that service.

 

Edit an Appointment:

To edit an appointment, double click on the service to print up its details. You can choose Re-schedule Appointment to reschedule the service for a different time on the same day, or choose another date, view Grooming Notes, Delete the service, change the price, select/deselect Service Options, etc. from this page.

 

 

 

Managing Slots from the Facility Calendar:

Click the + or - icons next to a slot-based specialists' name to increase or decrease that user's slots for a specific date.

Important! This action requires the Can Edit Others' Appointments user permission.

 

 

 

Settings

System-Wide Settings:

Left-hand Navigation: Admin » Lodging and Facility Calendars

 

Setting	Description	Helpful Hint
Facility calendar group by type	This setting is enabled by default and will display a number before each reservation type on the Facility Calendar, showing how many of each reservation type is scheduled, for example, "3-Boarding."    If disabled, each individual reservation is shown in its own date tile and spans across the dates of the reservation.  The ability to disable it is intended particularly for smaller facilities with fewer reservations.	Depending on the size of your facility, it may be beneficial to enable this setting so that your facility calendar totals are easier to see.
Facility calendar limit default hours	If enabled, the Facility Calendar will only display times between the Default Start Time and Default End Time found on the (System-wide Settings) page.	If you aren't a 24-hour facility and only care to see services within your regular hours, this setting should be enabled.