Summary

Account codes let you assign codes to reservation types, services, packages, POS items, and open line items. You can then see a breakdown of revenue by category or code. This helps when you move Gingr financial data to an outside accounting system.

Before You Begin

• Account Codes settings are shared across all locations.
• All admin users can open the admin page that controls these settings. Admin users can also give this page to other user groups. Non-admin users with access to this page can make edits that affect all locations in the app. For more information, see User Access and Permissions.
• You can group items and assign account codes in bulk. Use List Mode, check the box next to each item, and select Update Selected at the top of the page. This screencast shows how:
  
• Each item's own admin page also has an Account Code setting. For example, when you create a Package Type, set its Account Code in Admin > Package Types.
• Each item can only belong to one Account Code. Choose the best fit. You do not have to choose a code for every item.
• After you assign codes, the Revenue by Date report shows a breakdown of your Subtotal of charges per account code.
• The Balances Paid and Balances Used sections on the report show as their own categories. Gingr records revenue for a sale to its Account Code when the reservation or item first checks out. This is true even if the customer pays later. For example, if a customer buys a package today with No Payment, the account code shows that revenue today, not the day the customer pays their balance.

Steps

1. Go to Left-hand Navigation: Admin » Account Codes.

   

2. On the right side of the screen, select New Top Level Account Code.
3. Enter a name and select Save.
4. Select the name of the top-level account code you just created.
5. Select the + button below the name.

   

6. Enter a name and select Save. In this example, a sub-account code called "Collars & Leashes" lives under Retail.

   

7. To re-arrange codes, drag and drop one account code onto another. For example, drag Boarding | Dog | Standard onto the subcategory Dog Boarding to place it under Boarding.

   

8. To assign items, select a panel header on the left side of the page to open it.
9. Drag an item to an account code on the right side of the page.

   

10. Select the account code to see the items assigned to it.

    

Account Code Field Definitions

Related Articles

• Revenue by Date Report Reference