This feature allows you to assign codes to your reservation types, services, packages, POS items, and open line items so that you can easily view a breakdown of revenue by category/code. This is beneficial when using the financial data in Gingr, to transferring it to an outside accounting system.

Helpful Hints

• Account Codes settings are shared across all locations.
  
  
• All admin users have access to the admin page controlling these settings. Additionally, admin users are able to delegate this particular admin page to other user groups. Non-admin users with access to this page will be able to make edits that affect all locations in the app. For more information, please see our article on User Access and Permissions.
  
  
• You can group items together and assign account codes in bulk by using the List Mode, and selecting checkboxes next to each item and then the “Update Selected” button at the top of the page. This screencast shows how to do this:
  
  
  
  
• There are also Account Code settings on each of the items above in their respective Admin configuration page. For example, when creating a new Package Type, you will be able to set the Account Code setting for that package in Admin > Package Types.
  
  
• Each of the items above can only belong to one Account Code. Choose the most appropriate Account Code for each item. It is not required that you choose a code for an item.
  
  
• Once you have assigned your Account Codes to all of your items, you will be able to get a breakdown of your Subtotal of charges per account code on the Revenue by Date report!
  
  
• The Balances Paid and Balances Used sections on the report show up as their own categories on this section. The Revenue for a sale is recorded to its Account Code when the reservation/item is first checked out, even if the customer does not provide a payment for that transaction until a later date. Example: If a customer buys a package today with No Payment, the account code will show that revenue today, not tomorrow when the customer pays their account balance with their credit card.

Set Up Revenue Report Account Codes

To configure account codes, navigate to Left-hand Navigation: Admin » Account Codes.

1. First, you'll want to create your account code structure using the right-hand side of the screen. Let's create a Top Level Account Code. Click the New Top Level Account Code button, provide a name and click save.
   
   
2. Next, let's create a Sub-Account Code. Click on the name of the top-level account code we just created, and click the + button below the name.
   
   
   
   
3. Provide a name and click save. We now have a sub-account code called "Collars & Leashes" that lives under Retail.
   
   
   
   
4. You can drag-n-drop account codes onto each other to re-arrange. Let's say we have 2 top-level account codes, Boarding and Daycare. We want to have Boarding | Dog | Standard live underneath Boarding. So, we'll click and hold/drag on Boarding | Dog | Standard and drop it onto the subcategory Dog Boarding.
   
   
   
   
5. Now, let's assign some items (from the left side of the page) to account codes. To do this, click on a panel header to open it. Then, locate an item, click and hold/drag it to an account code on the right side of the page.
   
   
   
   
6. Then, click on the account code we just created to see items assigned to that account code.
   
   

Account Code Field Definitions

Related Resources

• Revenue by Date Report Report Reference