Introduction

Gingr provides basic employee Timeclock functionality, which you can turn on or off in your app. Employees may log in by clicking an icon in the app's header, selecting their name, then entering their password.

While the Timeclock feature is available at no additional cost, if you use Gingr's Employee Scheduling feature to manage your employee schedules, users can clock into a specific team when punching in. Please see our article Employee Scheduling to learn more about employee scheduling with Gingr.

Helpful Hints

• Upon clock-in and clock-out, the system records:

  • Time

  • IP Address

  • Device Type (User Agent)

  • Device Fingerprint

  • Webcam image if applicable
    
    

• Hours worked are calculated to the nearest hundredth (0.01) of an hour.

View Clock-Ins and Clock-Outs

1. Navigate to Left-hand Navigation: Reports & More » Reports » Timeclock.
   
   
2. Enter a date range for the report. (The date range defaults to the current date.)
   
   
   
   
3. If you want to run the report including entries that have been deleted, select the "Include Deleted?" box.
   
   
4. If you want to view running totals including time accumulated for shifts that are currently clocked in, select the "Running Total for Currently Clocked In?" box. Currently clocked in entries will display in red.
   
   
   
   
5. The report will run based on what you select above, but you can refresh it by clicking the "Generate" button. You can also Print PDF or Export to Excel (CSV).
   
   
6. The Overview tab will display the total # of hours worked per day, per employee and per date range. The Timesheet tab will display all clock-ins and outs for the given date range. Both tabs can be printed, and only the Overview tab can be exported to Excel currently.
   
   
   
   
7. On the Overview tab, click the number in the Total Hours Worked or Date column.
   
   
   
   A panel will appear showing each start and end time (clock in / clock-out) for the date range and the total hours worked for each clock in/out. Hover over each start and end time to see the punch details. If the webcam was activated, you can hover over the punch to see the photo that was taken.
   
   
   
   Alternatively, you can click on the Timesheet tab. This tab works identically to the panel described above but lists the timesheet for all employees.

Modify Clock-Ins and Clock-Outs

Modifying employee clock-ins and clock-outs requires the Can View Time Clock Report user permission. Navigate to Left-hand Navigation: Reports & More » Groups to activate this permission.

Modify Records

Follow Steps 1–6 above, then click the pencil icon to edit the entry. You can also add a note. Click the green check mark to save your edit.

You can delete an entry by clicking the red x.

Manually Add Records

You can manually create a clock-in and clock-out event for an employee by clicking the + icon in their Total Hours Worked column or in their Timesheet panel.

After clicking the + icon, a new panel will appear. (The Note field is optional.)

Related Resources

• Employee Scheduling Topic Outline
• Enable Timeclock How-To
• Clock In How-To
• Clock Out How-To